Enterprise V9.5 • Offline Ready

Next-Generation Offline
AI Invoice Automation

A high-performance, desktop-based platform that converts unstructured PDFs and images into structured financial data. Zero cloud dependency. 100% Privacy. 99% Accuracy.

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The Dual-Core AI Engine

Our "Eyes and Brain" architecture achieves 99% accuracy on messy, scanned documents.

1. The Vision Layer

ADVANCED PADDLEOCR ENGINE

  • Smart PDF Conversion: Auto-converts multi-page PDFs to 300 DPI high-res images.
  • Skew Correction: Handles rotated scans and low-contrast mobile photos.
  • Layout Mapping: Identifies text coordinates and table structures.

2. The Logic Layer

FINE-TUNED QWEN-2.5-1.5B (LOCAL)

  • Context Aware: Distinguishes "Ship To" from "Bill To" addresses.
  • Complex Parsing: Extracts line items, unit prices, and hidden metadata like PO numbers.
  • Local Inference: Runs via llama_cpp, understanding content without internet.
ENTERPRISE GRADE

Smart Validation & Auto-Repair

It doesn't just extract data; it audits it.

Math Auto-Correction

If the AI misreads a "3" as an "8", our Validation Engine recalculates (Qty × Price) and overwrites the error with the mathematically correct value.

Logical Auditing

Checks if Subtotal + Tax equals Grand Total. If the math doesn't add up, the invoice is flagged "Yellow" for human review.

Duplicate Detection

Automatically checks the internal database against new scans to prevent processing the same invoice number twice.

Processing Modules

1. Live Workbench

SINGLE FILE MODE • HUMAN-IN-THE-LOOP

  • Split-Screen Interface: View original document next to extracted data.
  • Smart Zoom: Deep zoom to read fine print on invoices.
  • JSON Editor: Manually correct any field before saving.

2. Batch Queue

BULK AUTOMATION MODE

  • Folder Scanning: Point to a folder to ingest hundreds of files.
  • Background Processing: Runs silently while you work.
  • Color-Coded Status: Green (Verified), Yellow (Warning), Red (Error).

25+ Data Points Extracted

Header Info

  • Invoice Number
  • Invoice Date
  • Due Date
  • PO Number
  • Currency

Parties

  • Seller Name & Address
  • Seller GSTIN / Tax ID
  • Buyer Name & Address
  • Buyer GSTIN / Tax ID

Financials

  • Subtotal
  • Discount Amount
  • Tax Amount
  • Grand Total
  • Bank Details

Metadata

  • Line Item Details (Qty/Price)
  • AI Confidence Score
  • Processing Timestamp
  • Model Version

Automated Archiving & Export

When you click "Approve & Archive", the system organizes your chaotic files into a structured digital filing cabinet.

Smart File Organization

Files are automatically renamed (e.g., Vendor_Inv#001.pdf) and moved into folders sorted by Year / Month.

Custom Integration: The data structure is fully customizable — I can tailor the output format, fields, and schema to match any client’s workflow or system requirements.

Excel (.xlsx): Human-readable reports with summary & line item sheets.
SQLite DB: Searchable internal history of all invoices.
JSON & CSV: Ready for ERP import (SAP, QuickBooks, Tally).
export_data.json 
{
  "Invoice_Number": "INV-2024-8902",
  "Invoice_Info": {
    "Invoice_Date": "2024-10-15",
    "Due_Date": "2024-11-15"
  },
  "Seller": {
    "Name": "Apex Tech Solutions Ltd",
    "Address": "45 Silicon Valley Blvd, San Jose, CA",
    "Email": "billing@apextech.com",
    "GSTIN": "99AAACA6321G1Z5"
  },
  "Buyer": {
    "Name": "Global Logistics Corp",
    "Address": "88 Industrial Way, Austin, TX",
    "Tel": "+1-512-555-0123"
  },
  "Line_Items": [
    {
      "Description": "Dell Latitude 7440 Laptop",
      "Quantity": 5.0,
      "Unit_Price": 1250.00,
      "Total_Price": 6250.00
    }
  ],
  "Financials": {
    "Subtotal": 7750.00,
    "Tax_Amount": 675.00,
    "Grand_Total": 8175.00
  },
  "Bank_Details": {
    "Bank_Name": "JPMorgan Chase",
    "Account_Number": "9876543210"
  },
  "AI_Metadata": {
    "Model_Name": "Qwen-2.5-1.5B-Int4",
    "Confidence": 0.99
  },
  "File_Paths": {
    "Original": "OUTPUTS\\01_Invoice_Archive\\Apex_Tech_8902.pdf",
    "JSON": "OUTPUTS\\01_Invoice_Archive\\Apex_Tech_8902.json"
  }
}

Security & Licensing

Zero Data Leakage

AI models live inside your installation folder. No data is ever sent to the cloud.

Secure Licensing

Enterprise features unlocked via signed .lic files. Encrypted usage counters for trial enforcement.

Non-Intrusive Install

Installs to User Desktop for easy access to Input/Output folders without admin permission issues.

Technical Requirements

Windows 10/11 (64-bit) 8GB RAM Min (16GB Rec) 2.5GB Disk Space Portable .EXE

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V9.5 Stable Python Native Nuitka Compiled